Administrative Assistant
Company: ACLU of Maine
Location: Portland
Posted on: August 4, 2022
Job Description:
ABOUT THE ACLU OF MAINE We are the Maine affiliate of the
American Civil Liberties Union. We fight for equality, justice, and
freedom for all people in Maine in the statehouse, in the
courthouse and through public education and engagement. We are
active in the areas of criminal legal reform, racial justice,
immigrants' rights, reproductive rights, women's rights, Indigenous
rights, LGBTQ+ rights, voting rights, privacy, and freedom of
speech and religion. We are a passionate, highly motivated group
and we are looking for exceptional talent to join our team. To
learn more about us, visit our website (https://aclumaine.org/)
OPPORTUNITY The American Civil Liberties Union of Maine seeks an
Administrative Assistant who will work across the affiliate to
ensure all teams have unparalleled support to perform their
objectives. Our next Administrative Assistant works well under
deadline, is able to problem-solve, multi-task, respond swiftly and
calmly to internal requests, and can work independently and
collaboratively as part of the ACLU of Maine operations team. They
will have a commitment to racial justice, equity, diversity and
inclusion with an approach that values every individual, respects
differences, and builds networks and relationships that move items
to action. The Administrative Assistant position is a union
position represented by MSEA-SEIU Local 1989 KEY AREAS OF
RESPONSIBILITY Administration
- Admit or exclude visitors as appropriate, accommodate waiting
visitors
- Assist with planning and execution of events and board
meetings, including venue rentals, printing and mailing of programs
invitations, registrations and on-site audio/visual
requirements
- Provide administrative support as needed and/or requested;
scheduling meetings, general clerical duties, including but not
limited to photocopying, and coordination of mass mailings
- Maintains digital and print filing systems as assigned
- Coordinates and assists with travel arrangements for staff
- Support office supply ordering and maintenance of office
equipment
- Receive and process incoming mail including assisting with
legal intake process
- Respond to general inquiries received through
info@aclumaine.org account Finance
- Performs finance tasks including maintaining records, data, and
basic bookkeeping
- Manage office expenses
- Conduct monthly internal reconciliation with the Office
Manager
- Verify and mail outgoing checks
- Support audit process Development
- Serve as the primary administrator of the development database
(data entry, systems management, and reporting)
- Prepare reports from the database as requested on fundraising
progress
- Support the implementation of special mailings, including
appeals, annual reports, and thank-you mailings
- Prepare and send personalized and prompt acknowledgement
letters
- Routinely generate new member lists and prepare welcome
letters
- Assists with gift processing (gift entry, tracking, reporting,
and follow-up communications with donors and members) EXPERIENCE &
USEFUL SKILLS The ideal candidate will have experience with OR a
desire to learn:
- Proficiency with office technology and information systems,
including databases, word processing, and spreadsheets
- High-level of discretion and confidentiality with sensitive
information
- Strong customer-service mindset
- Willingness and availability to work occasional evenings and
weekends, as necessary
- A commitment to the mission and values of the ACLU of Maine
COMPENSATION & BENEFITS This is a salaried, exempt position with a
starting salary range of $60,000-$65,000 based on individual
experience and abilities. Excellent benefits include vacation,
personal, and sick leave, paid holidays, individual
employer-provided health and dental insurance, life insurance and
long-term disability, paid family medical leave, 401k defined
contribution plan with employer match. LOCATION The ACLU of
Maine---s office is based in Portland, Maine. Currently staff are
working in a hybrid remote and in-person environment and are
discussing long-term plans. As an organization, we value working
together and look forward to when we can safely return to our
office. Candidates outside of Portland and/or Maine will be
considered for this position with the understanding that relocation
to the Portland region will be ultimately required. APPLICATION
PROCEDURE To apply, please submit a cover letter (no more than 500
words) and resume to: careers@aclumaine.org. Include your name and
---Administrative Assistant Job Posting--- in the subject line. If
you need assistance or accommodation, contact us at 207-774-5444
ext. 6 or careers@aclumaine.org. Your cover letter should explain
ways in which you satisfy the skills and qualifications specified
above. We also invite applicants to include in their letter
information about how their background and/or experiences could
contribute to the diversity, cultural vitality, and perspective of
our staff and advocacy work. The ACLU of Maine is an equal
opportunity employer. We value a diverse workforce and an inclusive
culture. The ACLU of Maine encourages applications from all
qualified individuals without regard to race, color, religion,
gender, sexual orientation, gender identity or expression, age,
national origin, marital status, citizenship, disability, previous
criminal conviction, and veteran status. HIRING TIMELINE
Applications will be accepted until August 26, 2022, at which time
the job announcement will be removed from our website. We will
schedule interviews with qualified candidates as we review
applications and hope to have the selected candidate start by early
October 2022.
Keywords: ACLU of Maine, Portland , Administrative Assistant, Administration, Clerical , Portland, Maine
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