Admin Assistant

Company: Spectraforce Technologies Inc
Location: Ridgefield
Posted on: June 24, 2025

Job Description:

Position Title: Admin Assistant I Work Location: Ridgefield, CT 06877 Assignment Duration: 12 Months Work Schedule: 40 hours a week Work Arrangement: Onsite 3 days a week, Wednesday mandatory onsite Position Summary: Provides administrative support to one or more individuals within a specified department or departments. Background & Context: Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and the organization’s employees in order to maintain the Company's excellent reputation within the medical and pharmaceutical community. Key Responsibilities: Data entry. Coordination of conference rooms and meetings. Records retention and file management. Invoices through the internal system. Ordering and managing departmental supplies. Expense report reconciliation. Training class support. General support. Qualification & Experience: Associate’s or Bachelor’s degree or a High school diploma. Fluency in MS Suite including Word and Excel. Proficient in MS Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem-solving ability, and follow-up skills. Strong customer service skills and the ability to maintain confidentiality. Strong experience in travel and expenses. Experience using the system Concur is a plus but not a must-have. No candidates with experience as a receptionist or from retail. Notes: This person will be working on travel and expenses for the majority of their work. They need to have strong experience in that area. If they have experience using the system Concur that is a plus but not a must-have. Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: https://www.spectraforce.com Benefits SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with employer matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law. Equal Opportunity Employer SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at LOA@spectraforce.com if you require reasonable accommodation. California Applicant Notice Notice to California Applicants: SPECTRAFORCE is committed to complying with the California Privacy Rights Act (“CPRA”) effective January 1, 2023; and all data privacy laws in the jurisdictions in which it recruits and hires employees. A Notice to California Job Applicants Regarding the Collection of Personal Information can be located on our website. Applicants with disabilities may access this notice in an alternative format by contacting NAHR@spectraforce.com . LA County, CA Applicant Notice LA County, CA Applicant Notice: If you are selected for this position with SPECTRAFORCE, your offer is contingent upon the satisfactory completion of several requirements, including but not limited to, a criminal background check. We consider qualified applicants with arrest or conviction records for employment in accordance with all local ordinances and state laws, including the Los Angeles County Fair Chance Ordinance for Employers (FCO) and the California Fair Chance Act (FCA). The background check assessment will consider whether a criminal history could reasonably have a direct, adverse impact on the job-related safety, security, trust, regulatory compliance, or suitability for this role. Such findings may result in withdrawal of a conditional job offer

Keywords: Spectraforce Technologies Inc, Portland , Admin Assistant, Administration, Clerical , Ridgefield, Maine