Program Administrator

Company: LEAP
Location: Farmington
Posted on: January 9, 2026

Job Description:

Position: Program Administrator (Admin) Location: Oliver House Employment Status: Full-Time, Exempt (Salary) Reports to: Associate Director of Residential Supports LEAP is seeking qualified internal candidates for the role of Program Administrator for Oliver House. The Program Administrator (Admin) is responsible for the daily operations, leadership, and oversight of a licensed Section 21 residential group home. The admin ensures compliance with all applicable Maine Department of Health and Human Services (DHHS) regulations, federal requirements, and LEAP policies. This role supervises and supports Direct Support Professionals (DSPs), maintains program quality, coordinates resident care within the program and in collaboration with other service providers, and ensures the health, safety, and well-being of all individuals served. Key Responsibilities: Program Leadership & Implementation Provide leadership and day-to-day management of the residential program, ensuring a safe, supportive, and person-centered environment. Supervise, coach, and evaluate Direct Support Professionals and other assigned staff, promoting professional development and accountability. Manage scheduling, payroll timecard and time off approvals, and staffing coverage to ensure continuity of care. Support organizational initiatives, including staff training, accreditation efforts, and continuous improvement projects. Compliance & Quality Assurance Ensure compliance with Maine Section 21 licensing requirements, DHHS regulations, Medicaid/Medicare standards, and LEAP policies. Participate in audits, inspections, and quality assurance reviews; implement corrective actions as needed. Promote compliance with OSHA safety standards, HIPAA, and LEAP’s Mutual Respect and Anti-Harassment policies. Maintain accurate program records, including incident reports, staff training files, medication administration records, and financial documentation. Resident Care & Support Develop, implement, and monitor individual service plans (ISPs) in collaboration with case managers, families, and interdisciplinary teams. Coordinate medical, behavioral, and personal care supports for residents, ensuring documentation and follow-through. Ensure the health, safety, and well-being of all individuals served. Work Direct Care shifts/hours as needed or directed. Stakeholder Engagement & Communication Serve as a liaison with families, guardians, case managers, and community partners. Communicate effectively with staff and leadership regarding program needs, resident concerns, and operational updates. Compensation details: 52000-55120 Yearly Salary PI57aa0c93adb9-25448-39415293

Keywords: LEAP , Portland , Program Administrator, Administration, Clerical , Farmington, Maine