Engineering Administrative Assistant

Company: TalentBurst, Inc.
Location: Canton
Posted on: February 18, 2026

Job Description:

Job Description Job Description Job Title: Engineering Administrative Assistant Location: Canton, NY - 100% Onsite Duration: 12 Months Schedule: Full-Time, M-F, 8am - 5pm. Some OT possible - as approved on an occasional basis. Interview Process: 2 Rounds. First round phone screen. Second round onsite panel interview. Responsibilities: " Maintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance. " Prepare, analyze, and distribute monthly project spend, labor, and SAP based reports for capital and expense projects. " Track and update engineering, departmental, and operational metrics, including one pager metrics, divisional vital fews, and routine reporting. " Manage experimental parts tracking and assist process engineers with quoting activities. " Coordinate purchasing requests, receipts, documentation, and contractor related materials. " Own logistics and coordination for recurring engineering and plant meetings (including the daily 10:00 a.m. plant project meeting); prepare agendas, consolidate slide decks, capture meeting notes, distribute action items, and follow up on commitments. " Schedule meetings, conference rooms, vendor and visitor visits, and maintain shared calendars, distribution lists, and recurring meeting series. " Organize onboarding for new employees, contractors, and interns, including materials, access requests, and system setup coordination. " Route and track access requests, IT tickets, facilities service tickets, and other service requests for team members. " Coordinate on site trainings, seminars, and external travel or training logistics, including registrations, documentation, and itineraries. " Manage shared inboxes, collaboration platforms (e.g., Teams, SharePoint), and shared folders with standardized naming and version control. " Maintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness. " Track deadlines for project documentation, presentations, OneFile submissions, and extension requests; send reminders and follow up with owners. " Draft and distribute routine communications, reminders, and coordination emails on behalf of the engineering team. " Handle miscellaneous administrative and coordination tasks that reduce non technical workload for engineers. Education " HS Diploma or GED Minimum Experience " Highly proficient with Microsoft Office tools such as Word, Excel, PowerPoint, & Outlook " Collaborate with key stakeholders to complete assigned tasks " Experience with scheduling tools, navigating stakeholder and location availability Desired Skills " 2 years of previous experience as an Administrative Assistant " Strong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and stakeholders simultaneously. " Exceptional attention to detail in data entry, documentation, scheduling, and reporting. " Ability to anticipate needs, follow up on open items, and independently resolve routine issues. " Professional written and verbal communication skills for interacting with engineers, leadership, vendors, and cross functional teams. TB_EN ZR Company Description Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website www.talentburst.com or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA Company Description Founded in 2002 by three former Monster.com executives; TalentBurst is an award-winning full-service Staffing Firm working directly with Fortune 500 companies in the US and Canada. We specialize in Contract and Contract to Permanent roles across many industries and have direct/contractual relationships with all our clients. Please visit our website www.talentburst.com or come meet us at our offices in Natick, MA, Miami, FL, Christiansburg, VA, Vineland, NJ, Houston, TX & downtown San Francisco, CA

Keywords: TalentBurst, Inc., Portland , Engineering Administrative Assistant, Administration, Clerical , Canton, Maine