Facilities Coordinator

Company: Aston Carter
Location: Oxford
Posted on: February 18, 2026

Job Description:

Job Description Job Description Facilities Coordinator Job Description We are seeking a highly organized and proactive Facilities Coordinator to support day?to?day facilities operations and ensure the smooth functioning of office spaces. This role is responsible for coordinating office maintenance, supporting vendor activities, managing workspace requests, handling administrative tasks, and ensuring a safe, clean, and efficient working environment. This position is ideal for an entry?level professional who thrives in a fast?paced setting, enjoys problem?solving, and excels at keeping operations running seamlessly. Responsibilities Serve as the first point of contact for all facilities?related inquiries, requests, and issues. Coordinate maintenance and repair activities with external vendors, contractors, and building management. Support daily office operations, including mail distribution, supply stocking, and common?area upkeep. Monitor and track facility work orders, ensuring timely completion and communication to internal teams. Assist with workspace planning, desk moves, room setups, and employee onboarding/offboarding logistics. Manage office inventory including supplies, equipment, and safety materials. Conduct routine walkthroughs to identify facility needs or potential safety issues. Assist with badge access requests, visitor management, and security procedures. Maintain facility documentation, maintenance logs, and vendor records. Help coordinate larger facility projects such as renovations, furniture installations, or space reconfigurations. Support emergency preparedness activities and ensure compliance with safety protocols. Identify opportunities to streamline workflows and improve the overall employee experience. Essential Skills Associate’s or Bachelor’s degree preferred (Business Administration, Facilities Management, or related field). 1–2 years of experience in facilities coordination, office administration, or operations support preferred (internships accepted). Strong organizational skills with excellent attention to detail. Ability to multitask and prioritize in a dynamic environment. Strong communication skills and a customer?service mindset. Proficiency in Microsoft Office Suite (Outlook, Excel, Word). Ability to problem?solve and take initiative when addressing operational issues. Comfortable working with external vendors, contractors, and building personnel. Additional Skills & Qualifications Experience with facility ticketing systems or work order platforms is a plus. Ability to lift up to 25 lbs for office setups or supply stocking. Interest in facilities, office operations, or workplace experience roles. Ability to work collaboratively with cross?functional teams. Job Type & Location This is a Contract to Hire position based out of Oxford, CT. Pay and Benefits The pay range for this position is $24.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Oxford,CT. Application Deadline This position is anticipated to close on Feb 23, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Keywords: Aston Carter, Portland , Facilities Coordinator, Administration, Clerical , Oxford, Maine