Program Coordinator

Company: WAKEMAN BOYS & GIRLS CLUB
Location: Southport
Posted on: February 17, 2026

Job Description:

Job Description Job Description PRIMARY FUNCTION: Under the supervision of the Senior Program Director, the After School & Camp Program Coordinator will oversee the day-to-day operations and personnel of the After School Program. Coordinator will also manage Schools Out Programming and serve as a Summer Camp Assistant Director. Employee will possess a strong interpersonal and communication skills, understanding of child development and safety, and ability to manage multiple staff, activities and functions aligned with the mission of Wakeman Boys & Girls Club program policies and procedures. KEY ROLES (Essential Job Responsibilities): Program Development & Delivery Help develop enhancements for After School Program curriculum incorporating fitness, arts, STEM, and leadership activities. Create and execute program agendas for the school year aligned with community needs. Plan and coordinate WBGC events such as Day for Kids, Movie Nights, and serve as lead coordinator of Birthday Parties. Organize activities for school holidays and days off. Recruit, train, and retain program staff and volunteers to ensure high-quality instruction and supervision. Assist with supervising After School Program, Schools Out, and Camp staff; maintain accurate schedules and records. Assist in staff evaluations and develop strategies for motivation and goal achievement. Ensure a safe environment for members, staff, volunteers, and visitors. Serve as primary first aid provider during after school hours. Communicate effectively with parents/guardians regarding member successes and challenges. Foster a member-focused culture and model relationship-building skills. Coordinate program specifics and registration details with Program Directors. Support fundraising activities and special events. Maintain accurate records of program participation and space usage. Provide front desk supervision and leadership for ASP groups as needed. Actively participate in staff meetings and trainings. Assist Summer Camp Director with leagues and camp programs. Standard hours are 12:00pm-6:00pm Monday through Thursday and Saturdays, not to exceed 35 hours per week. RELATIONSHIPS: Internal: Maintain close, daily contact with Club staff (professional and volunteer), Club members, and supervisor to receive/provide information, discuss issues, explain or interpret guidelines/instructions ; instruct, and advise/counsel. External: Maintain contact as needed with external community groups, schools, member's parents and other to assist in resolving problems. KNOWLEDGE/SKILLS/ABILITIES REQUIRED: A degree in child development, recreation management or similar field, or comparable experience in youth development. Non-profit experience as a staff member or volunteer is also preferred. Must possess strong communication skills, both verbal and written. Understanding of child development. Knowledge of basic Microsoft Office software. Demonstrated organizational, staff and project management abilities. Multi-tasking in a distracting, active-youth oriented environment. Clear understanding and possession of cultural competency. Group leadership skills, including an understanding of group dynamics. Customer Service Experience. Ability to communicate effectively in oral and written form. Ability to maintain files, records, spread sheets and data base and to make mathematical calculations using a calculator. Ability to concentrate on detail and issues with some interruption, pressure and changing priorities. Ability to perform multiple and diverse tasks over long periods of time and the ability to remember information that has been read, studied or previously learned. Ability to use knowledge and reasoning to solve problems. Ability to work with children and teenagers in a Boys & Girls Club setting with frequent distractions. PHYSICAL REQUIREMENTS Ability to sit and/or stand for long periods of time. Ability to get from one location in the work site(s) to other locations inside and outside from the primary work site(s). Mobility to make facility inspections. Ability to reach and bend, and push/pull or lift objects up to thirty (30) pounds. Ability to perform manipulative skills such as writing, using a keyboard and/or calculator. Ability to see and read objects closely as in reading narrative or financial reports. Ability to read from a computer monitor. Ability to see objects far away as in driving. Ability to hear normal sounds with background noise as in hearing/using a telephone or two-way radio. Ability to distinguish verbal communication and communicate through speech. DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Keywords: WAKEMAN BOYS & GIRLS CLUB, Portland , Program Coordinator, Education / Teaching , Southport, Maine