Assistant Front Office Manager

Company: Honeck O'Toole PA
Location: Portland
Posted on: November 15, 2021

Job Description:

Assistant Front Office Manager position available at Honeck O'Toole CPAs in Portland, Maine.We are offering a full-time position for a qualified individual to assist our Front Office Manager and act as our primary Front Office Receptionist.Responsibilities Include:

• Answering 6-line phone system and transferring calls to staff
• Greeting clients who come into office in a cheerful & friendly manner
• Photocopying tax documents & other office paperwork
• E-mail & phone correspondence with clients/staff
• Manage incoming/outgoing mail (tax returns, client invoices, statements, etc.)
• Use of office software (tax software, office suite, network/cpu navigation)
• File room maintenance
• Scanning and digital storing of old client documents
• Set up client appointments and call to confirm appointmentsThis position is primarily listed as a full-time position but there is flexibility for the right candidate on temporary employment/seasonal employment/full-time employment.The successful candidate is one who:
  • Enjoys direct client interaction, via phone, e-mail and in person
    • Can manage a busy front desk during our busiest season (January - April)
    • Shows great attention to detail
    • Has excellent phone skills
    • Keeps a positive attitude
    • Is comfortable working closely with other staffBusiness attire is expected.Please forward your resume when replying to this advertisement. We will begin interviewing candidates immediately. This job posting will be removed once the position has been filled.Job Types: Full-time, Part-timePay: $15.00 - $20.00 per hourBenefits:
      • 401(k)
      • 401(k) matching
      • Dental insurance
      • Flexible schedule
      • Flexible spending account
      • Health insurance
      • Health savings account
      • Life insurance
      • Paid time off
      • Parental leave
      • Retirement plan
      • Vision insuranceSchedule:
        • 8 hour shift
        • Day shift
        • Monday to Friday
        • Overtime
        • Weekend availabilityExperience:
          • receptionist: 1 year (Preferred)Education:
            • High school or equivalent (Preferred)Location:
              • Portland, ME 04101 (Preferred)Work Location:
                • One locationWork Remotely:
                  • NoWork Location: One location

Keywords: Honeck O'Toole PA, Portland , Assistant Front Office Manager, Executive , Portland, Maine