Medical Secretary - Ambulatory Surgery Center

Company: Spectrum Healthcare Partners
Location: Portland
Posted on: May 12, 2022

Job Description:

COMPANY OVERVIEW Spectrum Healthcare Partners is Maine's largest multi-specialty, physician-owned and directed professional organization and is comprised of over 200 physicians practicing in the areas of anesthesiology, orthopaedics, pain management, pathology, radiation oncology, radiology, and vascular & interventional services. Spectrum provides services at many of Maine's hospitals throughout the state and in eastern New Hampshire. POSITION SUMMARY Supports the administrative needs of the Ambulatory Surgery Center (ASC), assisting the ASC Manager by coordinating required tracking and maintaining smooth day-to-day operations. Hours, flexible: M-F 7:00 AM - 3:30 PM or 8:00 AM - 4:30 PM. ESSENTIAL FUNCTIONS + Notifies patients of surgical time, and helps move patients as necessary if the room is ahead or behind schedule + Prepares surgical charts for the week reviewing for completeness + Uploads faxed documents to patient chart and forwards to clinical team when appropriate. + Assists with coordinating unit staffing schedules and coverage + Disperses monthly education in-services. Electronically files and maintains educational activities performed on the unit into the QI folder for accreditation tracking + Coordinates ACLS, PALS, BLS annual training, tracking expirations of certifications + Assists with pulling data and tracking of monthly OR volumes, infections, and quality measures + Assists purchasing with inventory maintenance; tracking and ordering positioners, replacement cords, OR cushions and unit supplies + Coordinates ASC staff meetings PRIMARY RESPONSIBILITIES + Coordinates administrative forms for flu shot clinics + Keeps PACU/Induction and Block MD preference cards updated + Attends meetings, as assigned, and participate in educational activities to keep skills up to date. + Manages ASC forms, update with changes + Maintains ASC phone, in-service and birthday list up to date + Works on special projects, as requested. + Demonstrates professionalism at all times. + Displays cooperative behavior and interacts positively and effectively with others to promote a team environment. + Performs other duties necessary to maintain the overall efficiency and continuity of the ASC + Is proactive in identifying, reporting and participating in the resolution of any potential or actual patient safety issues. QUALIFICATIONS + High School diploma or equivalent + Previous administrative experience, preferably in a healthcare setting + Strong customer service skills + Excellent communication and interpersonal skills with the ability to interact with all internal and external customers in a professional and caring manner + Excellent organizational and time management skills with attention to detail + Ability to work independently and as a member of a team + Proficient computer skills + Ability to maintain confidentiality PHYSICAL DEMANDS / WORK ENVIRONMENT + Operation of various office equipment; fax machine, telephone & voice mail system, stationary/lap top computer, scanner, e-mail system, cell phone, pager, and copier + Light lifting of paperwork, folders or other general record keeping materials + Lifting of mail bins and boxes up to 30 lbs. + May be required to sit or stand for extended periods of time + Occasional reaching, bending BENEFITS AND PERKS + Health Insurance (80% company paid) + Dental & Vision Insurance Plans + 401(k) Match and Profit Sharing Plan + Life and Accidental Death and Dismemberment Insurance + Long-term Disability Insurance + Short-term Disability Insurance + Generous paid time off + Voluntary, Employee-Paid Benefits + Medical Reimbursement Plan + Dependent Care Plan Powered by JazzHR

Keywords: Spectrum Healthcare Partners, Portland , Medical Secretary - Ambulatory Surgery Center, Healthcare , Portland, Maine