Event Coordinator

Company: Midcoast Hospitality Group
Location: Southport
Posted on: April 1, 2026

Job Description:

Seasonal Event Coordinator | May–October Newagen Seaside Inn is seeking an organized, energetic, and people-loving Seasonal Event Coordinator to join our team from May through October. This role is hands-on and fast-paced, centered on delivering unforgettable weddings each weekend and supporting a variety of on-site events throughout the week. You’ll work closely with couples, vendors, and our internal teams to ensure each event runs smoothly, feels personal, and reflects the relaxed elegance Newagen is known for. From final timelines and vendor coordination to calm, confident on-site execution, this position is perfect for someone who thrives under pressure, loves hospitality, and takes pride in creating exceptional guest experiences. Position Summary: The Event Coordinator is the liaison between the Director of Sales and the client, facilitating all schedules/timing for group events, ensuring that all elements of the contract and Banquet Event Order are executed to Newagen’s standard of excellence. Essential Duties and Responsibilities: Assists in the hiring, training, and scheduling of event staff. Manages all event set-up and tear down. Is proficient in and utilizes Microsoft office and event software for client communication, event planning, and document preparation. Works directly with client in the 30 days leading up to event to identify requirements, expectations, and finalize BEO. Participates in scheduled meetings with management team to ensure each inn department’s cooperation to deliver event. Delegates tasks to all event staff with supporting checklists and specific BEO’s to ensure efficiency. Acts as the primary on-site contact for client and all outside vendors. Conducts final inspection of reception area to ensure adherence to client expectation . Ensures delivery of event according to established BEO timelines. Serves as Manager on Duty during event and resolves any service or personnel issue quickly and effectively. Upholds all rules and regulations as determined by State of Maine regarding the consumption of alcoholic beverages.

Keywords: Midcoast Hospitality Group, Portland , Event Coordinator, Hospitality & Tourism , Southport, Maine