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Payroll Specialist

Company: TrulyHired
Location: Portland
Posted on: January 7, 2022

Job Description:

PORTLAND PUBLIC SCHOOLSPAYROLL SPECIALIST SUMMARY DESCRIPTIONThe Payroll Specialist will coordinate with the other Payroll Specialist to perform the day-to-day tasks of processing payroll, manage employee records, and ensure prompt payment of payroll vendor invoices for the Portland Public School System. Important attributes include attention to detail and the ability to relay complex information in an understandable fashion to a diverse group of employees with various levels of knowledge.ESSENTIAL JOB DUTIES

  • Perform daily payroll department operations, including review and entry of time and attendance forms and timely filing of all paperwork
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Preparation, reconciliation and timely filing of all payroll reports (bi-weekly, monthly, quarterly and annually)
  • Work closely with HR to update employee records for new employees, retirements/terminations, benefit elections, pay rate changes, general ledger allocations, and changes in non-financial data (e.g change of address)
  • Communicates with employees, internal and external parties in a respectful and professional manner and respond to inquiries in a timely manner.
  • Assist with budget and audit preparation as assigned.
  • Prepares payment requests for benefits (medical, dental, retirement ...) and withholding taxes.
  • Performs and reviews the input of time sheets/time cards and maintenance of employee records in the integrated payroll application, including proper account coding and distribution.
  • Assists employees, timekeepers, and supervisors with training, processing issues and requests for transaction information on a regular basis. Ensures timesheets and time cards are filed timely (prior to the next payroll).
  • Updates and maintains transaction files and databases to reflect personnel updates/changes.
  • Researches issues/discrepancies, and processes necessary corrections.
  • Other duties as assigned by Accounting Manager or designeeMINIMUM QUALIFICATIONKNOWLEDGE, SKILLS, AND ABILITIES
    • Working knowledge of payroll best practices.
    • Strong knowledge of federal and state regulations.
    • Strong PC skills including proficiency in Excel, Word, Google Suite, and various payroll and financial operating systems.
    • Working knowledge of automated payroll systems, electronic time sheets a plus ? Strong work ethic and team player.
    • Ability to deal sensitively with confidential material
    • Strong interpersonal (verbal and written) communication skills.
    • Ability to communicate with various levels of management.
    • Decision-making, problem-solving, and analytical skills.
    • Strong organizational, multi-tasking, and prioritizing skills.
    • Ability to understand and apply current payroll guidelines, system updates, and policy changes.
    • Ability to follow, apply, interpret, and explain instructions and/or guidelines.
    • Extensive attention to detailEDUCATION, TRAINING, AND EXPERIENCE
      • Bachelors degree in Business or Accounting preferred but not required
      • 2-4 years payroll processing experience desired
      • Certified Payroll Professional preferred but not required.
      • Experience in bookkeeping and basic accounting concepts
      • Combinations of applicable education, training, and experience, which provide the knowledge, skills, and abilities necessary to perform effectively in the position, will determine salaryCERTIFICATE AND LICENSE REQUIREMENTS
        • Certified Payroll Professional preferred
        • Criminal History Records Check - Maine State fingerprint (CHRC) authorization. Cost $70. Website: https://www.maine.gov/doe/cert/fingerprintingPHYSICAL DEMANDS: Light physical effort may be requiredSPECIAL REQUIREMENTS: N/AOVERTIME ELIGIBLE: Yes
          • Position Type:Full-timeJob Category :Support Staff > Accounting/BookkeepingEmployer DescriptionMaine's largest school system has 10 elementary schools, three middle schoolsand four high schools serving nearly 7,000 students in kindergarten through grade 12and about 4,700 adult learners. The district takes full advantage of its location in a vibrant city with a thriving arts life. Schools draw on the resources offered by museums, theaters, local businesses and the city's colleges and universities. Portland has a highly trained teaching staff. Many teachers hold advanced degrees. All of the district's teachers continue their education by pursuing professional development activities on a regular basis.The district provides technology to support instruction, including laptops for each student in grades seven through 12 and wireless access at all schools.Volunteers, parent-teacher organizations and businesses donate generously of their time and money to the district - an estimated 100,000 hours per year. Graduates of the Portland Public Schools attend the country's top colleges and universities. See www.portlandschools.org for colleges attended by recent graduates.The Portland Public Schools gives parents an array of program choices. The district as one of the first in the country to offer project-based Expeditionary Learning from kindergarten through 12th grade. High school students have access to one of the broadest selections of Advanced Placement courses in Maine. Qualified high school students may take up to two college courses with tuition paid by the state. A regional arts and technology high school provides hands-on courses in growth fields such as health care, robotics and "green" construction. More than 60 languages are spoken by students attending the Portland Public Schools. Multilingual students represent about a quarter of the district's enrollment. The district's diversity prepares all students for their roles as world citizens. Portland residents can pursue lifelong learning and professional success through the academic, jobs skills and enrichment courses offered by Portland Adult Education. Most of Portland's middle and high school students participate actively in co-curricular activities such as athletics, drama, music and service clubs. Portland students regularly excel in academic and athletic competitions at the regional, state and even national level.See a list of recent honors, awards and recognition for the Portland Public Schools at: www.portlandschools.org. Join Portland ME Public Schools on Facebook. A focus on service learning-- connecting the schools to the wider community-results in students undertaking many projects that benefit greater Portland. Learn more about us...Equal Opportunity EmployerPortland Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.Contact Information
            • Barbara Stoddard , HR Director
            • 353 Cumberland Ave
            • Portland,Maine 04101
              • Phone: 207-874-8100
              • Email: click here

Keywords: TrulyHired, Portland , Payroll Specialist, Human Resources , Portland, Maine

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