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Human Resources Associate

Company: ProSearch
Location: Portland
Posted on: June 19, 2022

Job Description:

Our client, based in Greater Portland, is seeking a Human Resources Associate to join their growing organization. The Human Resources Associate works directly with the Human Resources Manager to ensure that all human resource processes and payroll functions for the organization are carried out in a timely manner to ensure compliance. This role plays a key role in the organization's human capital management strategy by supporting the human resource functions, including but not limited to recruiting, on-boarding, compensation & benefits strategies, and record keeping. Primary Job Responsibilities include (but are not limited to): Human Resource functions

  • Processes all aspects of employee information from initial hire process to termination including timekeeping and benefits carrier systems to ensure accurate record keeping.
  • Coordinates and tracks all components of new hire training along with maintaining ongoing professional development tracks for each department by utilizing the company's Learning Management System (LMS) in Paylocity.
  • Works with HR Manager and department managers to implement recruitment strategies and interview process; tracks status of candidates and follows-up as appropriate.
  • Manages new hire on-boarding, including orientation, new hire paperwork, and initiating reference and background checks, coordinates new hire photos for website in conjunction with Marketing Associate.
  • Participates in various HR workflows (such as but not limited to I-9 forms, EEO tracking, employee benefit program, workers compensation claims, unemployment forms, COBRA administration, etc.) by compiling, filing, and distributing appropriate electronic and physical paperwork.
  • Assists with the preparation of the performance review process, including 360 reviews.
  • Provides administrative support with the open enrollment process including answering day-to-day employee questions.
  • Ensures all up-to-date legal postings are placed in a designated areas within established timeframes.
  • Coordinates/organizes company-wide social events and outings.
  • Oversees administration of the company's uniform program.
  • Performs additional tasks as needed.Payroll functions
    • Conducts all aspects of bi-weekly payroll process with oversight and input from HR Manager; includes reviewing/importing hours from timekeeping system, administering regulatory requirements (i.e., garnishments, tax levies, and support orders).
    • Implements and maintains payroll best practices to improve efficiency; consults with HR Manager to improve payroll and HRIS processes.
    • Initiates onboarding events and ensures new hire information is complete in advance of start date.
    • Responds to all unemployment, VOE claims in timely manner.
    • Maintains employee records in payroll/HRIS systems.
    • Produces scheduled and ad-hoc reports pertaining to payroll and HR requirements.Position Requirements/Expectations
      • Three plus years of human resources experience; including payroll processing (experience with Paylocity is a plus)
      • Commitment to payroll best practices and regulations including knowledge of payroll law/regulations
      • Exercises sound judgment and exhibits strong decision-making and problem-solving skills
      • Displays exceptional interpersonal communication and leadership skills, with particular attention to confidentiality
      • Always interacts with employees in a positive and helpful manner
      • Promotes company policies and procedures by leading by example
      • Ability to work independently and cooperatively as part of a team
      • Ability to maintain strong attention to detail in a fast-paced environment
      • Ability to anticipate work needs and interact professionally with a diverse team
      • Must be proficient in Microsoft Office (Excel, Word, Outlook)
      • Must have excellent multi-tasking skills
      • Must be detailed-oriented individual
      • Must have excellent written, verbal and presentation communication skills.
      • Must have the ability to stay focused in an extremely active/open office environment

Keywords: ProSearch, Portland , Human Resources Associate, Human Resources , Portland, Maine

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