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Contracts Associate (REMOTE) (28507)

Company: Cella
Location: Portland
Posted on: January 5, 2022

Job Description:

Temporary 4-month internal role with possible conversion to full-time employment

Remote, or onsite in Rockville, MD

The Contracts Associate supports the growth of the company by performing contract administration functions that require pre-award, post-award and contract close-out administration in accordance with Cella's policies, client requirements, and governmental requirements. Adheres to contract management process for a variety of agreements, including but not limited to, staffing and consulting service agreements, employee agreements, independent contractor agreements, project-based Statement of Work agreements, and supplemental documentation.

Who WE Are

We are passionate about helping people build meaningful careers and partnering with organizations to help them win. Cella is an award-winning leader in consulting, staffing and managed solutions for creative, marketing, digital and proposal development teams. Our secret sauce? The Cella Trifecta: we have the right people, we understand our clients and we deliver results. Together, we put passion to work.

We're the only creative staffing firm to win the Best of Staffing - Client and Talent Awards for 12 years running.

We are teams built of thought leaders, collaborators, creators, and innovators. We work hard. We have fun. And, we do it all together. We are a community of people working together towards common goals and dreams- we celebrate our successes: our WINS, both big and small, and we unite under pressure to make the magic happen.

Who YOU Are

You are a collaborative and motivated professional with strong attention to detail. You enjoy supporting sales efforts through every phase of contract, including researching the legal terms and negotiating with the customer to provide a beneficial solution for both Cella and its client(s).

You enjoy budling and maintaining relationships with customers and vendors and possess strong interpersonal communication skills.

Key Responsibilities
Prepares and processes agreements using standard acceptable terms in accordance with Document Approval/Contract Review SOPs.
Review contract terms and advises internal stakeholders on risk area and negotiation strategy; seek guidance on complex terms and conditions from managers.
Review executed agreements and accurately input contractual data into the company CRM. Prepare and distribute any necessary contract summaries to. Ensure all internal stakeholders are made aware of key contract terms.
Facilitate correspondence with clients and vendors to fulfill compliance requirements such as certificates of insurance, diversity certifications and others.
Respond to general queries from internal customers and external clients to contracts@cellainc.com email address, ensuring all concerns are resolved or escalated to the appropriate contact in a timely manner.
Use insurance broker online tools to request and issue Certificates of Insurance in accordance with contract terms.
Complete Vendor Registration documents which are typically required from clients to ensure timely payment of invoices. Work with Accounting department to obtain EFT/ACH information and approval.
Assist with Requests for Proposals and/or Requests for Information, such as gathering compliance documentation, data entry into web-based procurement systems, and any other projects as requested.
Other ad-hoc requests.

And, finally---

You are just as passionate about what you do, as we are in what we do. Passion shines through here, and if that's what you're looking for, Cella may be the right opportunity for you

What WE Expect
Minimum 1-3 years progressively responsible experience in commercial services contract preparation or legal environment, preferably with both public and private sector experience - all with increasing responsibilities and successes.
Minimum 1-3 years demonstrated experience negotiating terms with customers and/or clients in a professional setting.
Demonstrated ability to thrive in a fast-paced, metrics-based, transparent, and deadline-driven environment.
Great energy, passion for learning, self-motivated and go-getter mentality, and accountability.
Bachelors degree in (i) Business Administration, (ii) Business or Contract Law course review, degrees or minors or (iii) or other relevant experience.
Proficiency using e-Procurement tools (Ariba, SAP, etc.), Adobe Acrobat and Microsoft Office products, including Word (using Track Changes) and Excel.
Proficiency in a MAC based environment.

Thank you for your consideration, and we look forward to hearing from you!

Cella is an equal opportunity employer. All applicants will be considered for employment regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, or any other characteristic protected by federal, state, or local law.

Cella is not a micro-management organization. We hire smart and driven teammates, provide them dedicated support, clear direction, tools, resources and world class sales offerings to go to market with. Cella empowers our teams to reach their fullest potential within a reasonable framework and then simply judges them by their results.


Cella is an equal opportunity employer. All applicants will be considered for employment regardless of their race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status, or any other characteristic protected by federal, state, or local law.

Keywords: Cella, Portland , Contracts Associate (REMOTE) (28507), Other , Portland, Maine

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