Court Fine Screener

Company: State of Maine Judicial Branch
Location: Portland
Posted on: May 12, 2022

Job Description:

Job Description COURT FINE SCREENERGeneral Summary: This is responsible clerical work primarily in a Clerk's Office. Contact with the public, judges, administrative and clerical staff in person or by phone requires the incumbent to utilize excellent customer service skills. Office responsibilities require extensive use of various computer systems and office equipment, as well as knowledge of basic office procedures. Travel to multiple locations throughout the state and occasional overnight travel may be required. This is a limited period full time position. Essential Job Functions:*Accurately performs any or all of the following:

• Communicates and interacts effectively in person, over the telephone, and in writing with the public, judges/justices, administrative and clerical staff, attorneys and other state, local, county, and federal agencies concerning collection matters before the Court.
• Processes court ordered arrest warrants and issues license suspensions as appropriate.
• Assists the court with assessing capacity and failure to pay fine hearings (inc. 17-A M.R.S § 1304).
• Interviews defendants and evaluates time to pay fine requests to establish payment schedule recommendations in accordance with established procedures.
• Researches defendants' assets, income, and capacity to pay fines and surcharges.
• Interviews defendants at local correctional facilities to establish fine payment schedules to expedite release.
• Dockets, processes, and files matters before the Court.
• Handles and processes fines, fees, costs, and other funds paid to or through the Court, and maintain books, ledgers, and accounts, as necessary.
• Reviews bail accounts as requested.
• Assists in the tax offset program.
• Processes late payment notices.
• Prepares reports for the Administrative Office of the Courts, as directed.
• Assists the Collections Coordinator with various collection related tasks as requested. Other Duties and Responsibilities:
  • Performs other duties as required.The above list is intended to describe the general nature and level of work being performed by employees in this classification. A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned.Minimum Education/ Experience to be Considered for Employment:
    • Graduation from high school or GED.
    • BA or Associate degree preferred.
    • Two years experience providing customer service and/or clerical work/office administration. Collection related experience in a clerk's office preferred.
      • College coursework may be substituted for the work experience on a year-for-year basis.Skills/Knowledge/Abilities Required to Adequately Perform Job Duties:
        • Knowledge and ability in computer software programs, such as MS Office or other dedicated computer information programs as evidenced by training, education, or work experience.
        • Ability to complete work with accurate attention to detail.
        • Accurately keyboard or type not less than 45 words per minute.
        • Ability to interact effectively with the public, supervisors, other court staff, judges/justices, and attorneys in a variety of situations and circumstances while maintaining excellent customer service skills.
        • Ability to understand and follow oral and written instructions.
        • Basic writing, spelling, and grammatical skills.
        • Ability to perform basic mathematical functions and accurately receive and distribute funds.
        • Ability to understand and follow administrative and clerical procedures governing clerks' offices, including the Clerk's Manual, as well as Judicial Branch policies and procedures.
        • Ability to understand court procedures, legal documents, laws, and legal factors pertaining to the court system.
        • Ability to maintain confidentiality of sensitive Judicial Branch information.
        • Ability to learn detailed computer applications.
        • Proficiency in the use and care of office equipment, including computers, calculators, copy machines, postage machines, and fax machines, and the ability to learn to use other equipment, such as a TTY, cash drawers, and credit card readers.
        • Ability to work independently in accordance with established procedures. Physical and Mental Demands: (include but are not limited to) Physical and mental ability to perform tasks in an office or courtroom environment requiring frequent and/or sustained periods of standing, sitting, walking; bending; reaching above or below desk level. May require ability to lift or move up to 20 pounds. Hearing ability sufficient to communicate efficiently and effectively with public and court staff. Vision, dexterity, coordination and cognitive ability sufficient to use telephone, keyboard, computer and other office systems and equipment efficiently. Cognitive, intellectual and mental ability to concentrate on details and/or perform more than one complex task at a time and to handle diverse pressures related to requests and needs of those using court system services. Cognitive and mental ability to work and communicate effectively with co-workers and all levels of court personnel. * External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions either unaided or with the assistance of a reasonable accommodation, to be determined based on individual assessment. Salary Information
          • Grade 10; $19.28 per hourFull-time, 80 hours bi-weekly. Generous fringe benefits. These include: a defined benefit pension plan; paid life insurance; health, dental and vision plans; flexible spending arrangements; paid holidays, vacation and sick leave; employee assistance program; tuition reimbursement; child and elder care reimbursement; gym reimbursement program; and 457(b) deferred compensation plan.This posting will close on May 17, 2022. Cover letter, resume, and on-line application required.Please note only on-line applications will be accepted: https://www.courts.maine.gov/about/jobs.htmlThe Judicial Branch is an EEO/AA employer.

Keywords: State of Maine Judicial Branch, Portland , Court Fine Screener, Other , Portland, Maine