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Executive Assistant

Company: TTEC
Location: Portland
Posted on: May 13, 2022

Job Description:

TTEC is searching for an Executive Assistant to provide support to an executive team within our global headquarters in Englewood, Colorado (the role will be based near our HQs, in the Denver Metropolitan area). -Our Executive Assistant will perform advanced, diversified, and confidential administrative support in the means of preparing correspondence & reports, screen telephone calls, scheduling appointments, meetings, and manage international travel itineraries. The Executive Assistant must possess high level of attention to detail, quality focus, high energy and flexibility to a fast-paced deadline driven organization. This individual will need to work well in a team environment, be able to represent the executive with professional courtesy and acumen, and deliver flawless work output. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.Our Executive Assistant Duties & Responsibilities will include:

  • Provide sophisticated calendar management for the executive team. Manage and coordinate daily schedules and meetings.
  • Arrange, coordinate, and handle all logistics for executive team meetings, staff meeting and events.
  • Assist in meeting planning and preparation work, i.e., drafting agendas, minutes, and information on meetings.
  • Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Arrange all phases of travel. Plan and schedule very detailed travel agendas based on company travel policies (Domestic and International)
  • Prepare expense reports from receipts and scheduled travel
  • Prepare correspondence; communicate extensively utilizing a variety of technology
  • Prepare draft documents/reports/correspondence for signature or review from dictation, handwritten notes, or on own
  • Design and develop spreadsheets, forms, and presentations, maintain divisional organization charts as directed
  • Manage telephones, screens calls, assists callers, and redirects calls as needed.
  • Work with other departments to compile financial reports. Accomplish weekly and other reporting and various projects as instructed. -
  • Coordinate details of major departmental or employee celebrations, meetings or events
  • Collaborate effectively with other Executive Assistants on-shore and off-shore
  • Other duties as requested or assignedJob Specifications -
    • BA/BS or equivalent work experience
    • 6 years of executive support experience, including supporting C-level executives of a public company.
    • Strong ability to execute work with a diversity, equity, and inclusion lens.
    • Excellent organization skills, ability to set priorities and work under pressure to meet changing deadlines
    • Excellent proofing skills with strong attention to detail. -
    • Excellent verbal and written communication skills and maintains a professional demeanor
    • Experience in operating a multi-line telephone and other media devices
    • Ability to multi-task while maintaining quality and meeting deadlines - -
    • Ability to react with appropriate levels of urgency to situations and events that require a quick response or turnaround.
    • Ability to maintain a high level of integrity and discretion in handling confidential information.
    • Excellent judgment is essential.
    • Requires proficiency in Microsoft Products - Word, Outlook, PowerPoint, and Excel required, Hyperion knowledge preferred
    • Financial business acumen preferredCOMPENSATION & BENEFITSThe anticipated starting salary range for individuals expressing interest in this position is $70,000-100,000. - This position is eligible to participate in an annual incentive program. Actual compensation offers to a candidate may vary based upon geographic location, work experience, education and/or skill levels. -Benefits available to eligible employees include the following:
      • Medical, dental, and vision
      • Tax-advantaged health care accounts
      • Financial and income protection benefits
      • Paid time off (PTO) and wellness time offTTEC is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. TTEC embraces and is committed to building a diverse and inclusive workforce that respects and empowers the culture and perspectives within our global teams. We strive to reflect the communities we serve by not only delivering amazing service and technology, but also humanity. We make it a point to make sure all our employees feel valued and comfortable being their authentic selves at work. As a global company, we know diversity is our strength. It enables us to view projects and ideas from different vantage points and allows every individual to bring value to the table in their own unique way.Notice to external Recruiters and Recruitment Agencies: TTEC does not accept unsolicited headhunter and agency resumes. Headhunters and recruitment agencies may not submit resumes/CVs through this web site or directly to any employee. TTEC, and any of our subsidiaries, will not pay fees to any third-party agency or company that does not have a signed agreement with TTEC.#LI-Remote

Keywords: TTEC, Portland , Executive Assistant, Other , Portland, Maine

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