Assistant Clerk
Company: State of Maine Judicial Branch
Location: Portland
Posted on: August 4, 2022
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Job Description:
Job Description ASSISTANT CLERK General Summary : This is
responsible clerical work in a Clerk---s Office. Extensive contact
with the public in person or by phone requires the incumbent to
utilize excellent customer service skills. Office responsibilities
require extensive use of various computer systems and office
equipment, as well as knowledge of basic office procedures.
Essential Job Functions : Accurately performs any or all of the
following: Dockets, processes, and files matters before the Court.
Schedules pre-trial activities, trials, motions, and other
proceedings. Manages trailing dockets and consolidated trial lists.
Handles and processes fines, fees, costs, and other funds paid to
or through the Court, and maintains books, ledgers, and accounts,
as necessary. Prepares abstracts and reports for the Administrative
Office of the Courts, Secretary of State, State Bureau of
Investigation, and other agencies, as directed. Communicates and
interacts effectively in person, over the telephone, and in writing
with the public, judges/justices, attorneys and other state, local,
county, and federal agencies concerning matters before the Court.
Operates electronic recording machines, maintains appropriate logs,
and performs duties ancillary to recording. Participates in jury
management activities, both traverse and grand, including
preparation of lists and mailing of questionnaires. Serves as
courtroom clerk and performs duties as required by the
judge/justice, including the jury selection process. Performs
administrative duties, such as monitoring supplies and forms, as
requested by the Clerk. Other Duties and Responsibilities :
Performs other duties as required. The above list is intended to
describe the general nature and level of work being performed by
employees in this classification. A position may not be assigned
all the duties listed, nor do the listed examples include all the
duties that may be assigned. Minimum
Education/Skills/Experience/Training Required to be Considered for
Employment : Graduation from high school or GED. Accurate keyboard
skills. Two years experience providing customer service and/or
clerical work/office administration. College coursework may be
substituted for the work experience on a year-for-year basis.
Knowledge of and ability in computer software programs, such as MS
Office or other dedicated computer information programs as
demonstrated by training, education, or work experience.
Skills/Experience/Training Required to Adequately Perform Job
Duties : Accurately keyboard or type not fewer than 45 words per
minute. Ability to complete work with accurate attention to detail.
Ability to interact effectively with the public, supervisors, other
court staff, judges/justices, and attorneys in a variety of
situations and circumstances while maintaining excellent customer
service skills. Ability to understand and follow oral and written
instructions. Basic writing, spelling, and grammatical skills.
Ability to perform basic mathematical functions and accurately
receive and distribute funds. Ability to understand and follow
administrative and clerical procedures governing clerks--- offices,
including the Clerk---s Manual, as well as Judicial Branch policies
and procedures. Ability to understand court procedures, legal
documents, laws, and policies pertaining to the court system.
Ability to maintain confidentiality of Judicial Branch information.
Ability to learn detailed computer applications. Proficiency in the
use and care of office equipment, including typewriters, computers,
calculators, copy machines, postage machines, and fax machines, and
the ability to learn to use other equipment, such as a TTY, cash
drawers, and credit card readers. Physical and Mental Demands :
(include but are not limited to:) Physical and mental ability to
perform tasks in an office or courtroom environment requiring
frequent and/or sustained periods of standing, sitting, walking;
bending; reaching above or below desk level. May require ability to
lift or move up to 20 pounds. Hearing ability sufficient to
communicate efficiently and effectively with public and court
staff. Vision, dexterity, coordination and cognitive ability
sufficient to use telephone, keyboard, computer and other office
systems and equipment efficiently. Cognitive, intellectual and
mental ability to concentrate on details and/or perform more than
one complex task at a time and to handle diverse pressures related
to requests and needs of those using court system services.
Cognitive and mental ability to work and communicate effectively
with co-workers and all levels of court personnel. External and
internal applicants, as well as position incumbents who become
disabled as defined under the Americans With Disabilities Act, must
be able to perform the essential job functions either unaided or
with the assistance of a reasonable accommodation, to be determined
based on individual assessment. Salary Information Grade 9 $18.23
per hour (plus upcoming pay increase to $18.50 per hour effective
7/1/2022) Full time. Generous fringe benefits. These include: a
defined benefit pension plan; paid life insurance; health, dental
and vision plans; flexible spending arrangements; paid holidays,
vacation and sick leave; employee assistance program; tuition
reimbursement; child and elder care reimbursement; gym
reimbursement program; and 457(b) deferred compensation plan. This
posting will remain open until filled. Cover letter, resume, and
on-line application required. Please note only on-line applications
will be accepted: https://www.courts.maine.gov/about/jobs.html The
Judicial Branch is an EEO/AA employer.
Keywords: State of Maine Judicial Branch, Portland , Assistant Clerk, Other , Portland, Maine
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