Proposal Coordinator

Company: Woodard & Curran
Location: Portland
Posted on: February 18, 2026

Job Description:

Job Description Job Description Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate teams that encourage collaboration in an inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. This commitment enables us to make a meaningful impact on our clients, communities, and the planet. What’s in it for you At Woodard & Curran, we’re offering you the opportunity to play a pivotal role in driving our proposal efforts forward. As a Proposal Coordinator, you’ll be at the heart of our business development process—collaborating with Marketing, Client Managers, Practice Leaders, and Project Managers to ensure timely and high-quality responses to RFPs and SOQs. You’ll thrive in a fast-paced, deadline-driven environment where your organizational skills, communication abilities, and desktop publishing expertise will be valued and put to work daily. This role offers the chance to support multiple managers across teams, contribute to strategic pursuits, and help shape the way we present our solutions to clients. If you’re someone who enjoys working independently while being part of a collaborative team, and you’re passionate about producing polished, impactful proposals—this is your opportunity to make a meaningful contribution and grow your career in a dynamic, mission-driven firm. Location: Hybrid work from office 3 days a week ; preferred candidate location are Portland, ME \u007C Canton, MA \u007C Providence, RI Who are we looking for: We are looking for an experienced Proposal Coordinator who excels in a collaborative setting, demonstrates strong organizational and attention to details, thrives in multi-tasking and managing numerous proposal deadlines, and has outstanding communication skills. This person will independently manage all phases of proposal development—from the go decision through completion and delivery—and will also support the process from short-list selection to interview presentation. What You Will Be Doing at Woodard & Curran: Proposal content development, organization, editing, layout, production, and delivery – from concept to completion. Updating and ongoing maintenance of firm qualifications materials and employee resumes. Completing the post-proposal close-out process updating marketing materials and maintaining electronic file organization. Confidently collaborate and communicate with Client Managers, SMEs, Graphic Designers, Legal, Finance, Human Resources and Health & Safety departments throughout the proposal development process. Knowledge of SF 254/255 and 330 submittals, but not required. Maintaining brand integrity and quality control of the firm’s external image. Coordination with other members of the Marketing team to complete additional marketing tasks. Go/No-Go facilitation. What You Will Need to Succeed: Bachelor’s degree, preferably in English, Marketing, Journalism, Communications, Business, etc. 4 years of relevant experience. Experience with InDesign Exceptional written and verbal communication skills. Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite). Experience coordinating work for a large group in a deadline-oriented setting. Anticipated pay range is flexible, depending on factors such as the employee’s primary work location, skills, experience, and education. The following examples illustrate how the pay range for the same role can vary based on different locations. Group A (Portland, ME) = $24.00 - $32.00 Group B (MA) = $26.00 - $36.00 Group C (Andover-MA) = $30.00 – $40.00 This position’s anticipated pay range is provided; the final exempt salary or non-exempt hourly pay will depend on experience level and consider a percentage-based geographic differential based on where the final candidate will be working. Geographic differentials recognize and reflect the cost of labor differences between geographic markets. LI-TB1 Employee Support & Benefits Retirement Savings: • 401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed Time away from work: • Observed holidays: Choose up to 8 holidays to observe annually • Vacation: Accrued based on years of experience and calculated on hours worked • Sick time: Paid sick time for non-work-related illness or injury. • Parental leave : Up to 80 hours of Paid Parental Leave for child bonding Coverage and support for your needs and well-being: • Disability: Paid short- and long-term disability • Health : Medical plan options; plus dental and vision plans. • Life : Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life. • Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources. E-Verify Participation Woodard & Curran participates in the U.S. Department of Homeland Security’s E-Verify program to confirm the employment eligibility of all newly hired employees. As part of this process, we display the required Notice of E-Verify Participation and Right to Work posters. To view the Right to Work and E-Verify Posters combined posters, click here. Equal Employment Opportunity Woodard & Curran is an Equal Opportunity Employer. Individuals with Disabilities and Protected Veterans are encouraged to apply. We are committed to ensuring our employment practices are non-discriminatory and based solely on job-related factors. To read our entire Affirmative Action and Equal Employment Opportunity Policy Statement, click here . To view the EEOC Workplace Discrimination is Illegal poster and supplement, click here . If you have a disability and need a reasonable accommodation to apply, please contact Beth Sweitzer. Inclusion & Belonging We welcome individuals from all backgrounds to apply, as we believe that different perspectives and experiences enrich our workplace and enhance our ability to serve our clients and communities effectively. At Woodard & Curran, we are committed to fostering a respectful and inclusive work environment. We understand that the best solutions for our clients and communities come from a culture that nurtures the success and growth of all employees. As an employee-owned organization, our dedication to fostering growth, access and opportunity empowers us to serve our clients effectively and advance our mission of making a positive impact on the world. Our success is rooted in supporting our team members to reach their full potential, enabling us to deliver the most innovative, sound and effective solutions to improve our communities around us. Non-Solicitation Disclosure: Please be advised that we do not accept unsolicited resumes or candidate submissions from recruitment agencies. Any resumes or candidate profiles submitted without a signed contract in place will be considered unsolicited and will not be eligible for any referral fees. Recruitment agencies must have a valid signed agreement with our company prior to following the submission process to consider potential candidates. Text Message Communication Notice: We know your time is valuable! To keep things moving, we may send brief SMS reminders or updates during the hiring process. If you prefer not to receive texts, you can opt out by replying STOP. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Keywords: Woodard & Curran, Portland , Proposal Coordinator, PR / Public Relations , Portland, Maine