Deputy Fiscal, Contracts and Procurement Director

Company: Commonwealth of Massachusetts
Location: Boston
Posted on: April 22, 2025

Job Description:

An Official website of the Commonwealth of MassachusettsALERTEffective January 25, 2024, Executive Order #627 cements the Commonwealth's well-established practice of skills-based hiring, paving the way to a more equitable hiring process. The Commonwealth is committed to ensuring a diverse and inclusive workplace where all employees feel respected, valued, and empowered to serve our citizens. Join us today!Job Description - Deputy Fiscal, Contracts and Procurement Director (250003DT)Deputy Fiscal, Contracts and Procurement Director - (250003DT)Do you have experience managing State contracts? Do you enjoy working with a variety of people towards a common goal? Are you detail-oriented? We have an opportunity for you!The Massachusetts Department of Public Health (DPH) is seeking a dynamic and visionary Deputy Fiscal, Contracts and Procurement Director for its Administration & Finance (A&F) unit. This leadership role supports the financial and operational needs of multiple DPH offices, including budget planning, grant compliance, contract management and oversight, and procurement activities. The Deputy will play an essential role in ensuring fiscal accountability and strategic alignment with the DPH mission to promote health equity and wellness across the Commonwealth. Working collaboratively with diverse teams, the Deputy develops systems to streamline pre- and post-award grant activities, provides technical guidance, and fosters operational excellence to advance public health initiatives.This position offers a unique opportunity to contribute to transformative public health efforts by supporting funding sources such as federal grants, state appropriations, interagency agreements and state contracts. The ideal candidate will possess strong analytical skills, exceptional leadership abilities, and a passion for fostering teamwork. As a trusted advisor to both programmatic and fiscal teams, the Deputy will maintain clear communication channels, promote professional development, and ensure robust financial stewardship. Join DPH in shaping a healthier and more equitable future for all communities in Massachusetts.Duties and Responsibilities (these duties are a general summary and are not all inclusive):

• Oversee financial planning, budget forecasting, and reporting processes, ensuring compliance with federal and state regulations, including grant and contract requirements.
• Review and process contracts, commodity purchases, and lease agreements in accordance with Operational Services Division (OSD), Office of the State Comptroller (CTR), and Executive Office of Health and Human Services (EOHHS) policies.
• Lead the development of tools and systems for tracking pre- and post-award grant activities, procurements, and contracts to enhance accuracy, oversight, and planning.
• Provide guidance and oversight on budget preparation, spending plans, procurement strategies, and grant compliance to support programmatic goals and fiscal priorities.
• Collaborate with key stakeholders, including Budget, Purchase of Service, Accounting, and Legal offices, to ensure effective fiscal operations and resolve issues promptly.
• Supervise and mentor staff, fostering professional development through training in relevant systems and applications, such as Massachusetts Management Accounting and Reporting System (MMARS), Purchase of Service Tracking System (PTS), Enterprise Invoice Management (EIM), and Commonwealth Information Warehouse (CIW).
• Develop and implement strategies for resource management, revenue enhancement, cost containment, and financial analysis to optimize program efficiency.
• Conduct performance evaluations, provide feedback, and encourage a culture of team-building, motivation, and continuous improvement.
• Manage fiscal aspects of grant applications and renewals, ensuring timely and accurate submissions and compliance throughout the grant lifecycle.
• Communicate effectively with internal and external stakeholders, offering technical assistance, training, and support to ensure alignment with the department's mission and objectives.Preferred Qualifications
  • Experience working with state contracts. Comprehensive knowledge of state and federal finance laws, regulations, and processes, including MMARS, the CIW, procurement laws, and federal grant management.
  • Strong understanding of public health infrastructure, operational management, and alignment with DPH mission and priorities.
  • Extensive experience in budget preparation, financial reporting, payroll forecasting, and projections, with advanced proficiency in Microsoft Excel and Word.
  • Highly skilled in problem-solving, consensus building, and conflict resolution, with a commitment to fostering a culture of diversity, equity, and inclusion.
  • Strong attention to detail and exceptional organizational abilities, including multitasking, managing and prioritizing multiple projects, and adapting to changing priorities in a dynamic environment.
  • Demonstrated verbal and written communication skills, maintaining professionalism, confidentiality, and the ability to engage effectively with diverse stakeholders.
  • Proven ability to plan, delegate, and oversee tasks while fostering collaboration and supporting team growth as a self-starter and leader.
  • Strong attention to detail, curiosity, and openness to learning new skills and systems to enhance operational efficiency.
  • Excellent interpersonal skills including the ability to form strong working relationships with vendors and program staff.About the Department of Public Health:The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth.We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities.DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems.A tax & background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.For questions regarding this requisition, please contact Executive Office of Health and Human Services Human Resources at 1-800- 510- 4122 Ext. #4.QualificationsMINIMUM ENTRANCE REQUIREMENTS:Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.Official Title: Fiscal Officer VIPrimary LocationUnited States-Massachusetts-Boston-250 Washington StreetJobAccounting and FinanceAgencyDepartment of Public HealthScheduleFull-timeShiftDayJob PostingApr 10, 2025, 4:23:42 PMNumber of Openings1Salary90,828.27 - 139,814.63 YearlyIf you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Luciana Hayner / Luciana.M.Hayner@mass.gov - 6177128265Bargaining Unit: M99-Managers (EXE)Confidential: NoPotentially Eligible for a Hybrid Work Schedule: Yes
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Keywords: Commonwealth of Massachusetts, Portland , Deputy Fiscal, Contracts and Procurement Director, Accounting, Auditing , Boston, Maine